Travel and Expense Management Software
SpendMantra : Automated, Powerful Business Travel and Expense (T&E) software
Meet SpendMantra, a powerful and easy-to-use Travel and Expense Management Software by Enaviya. It helps companies to manage travel bookings, get approval, and claim the expenses in one centralized location. No more manual work. No more confusion. Just simple, fast and smart travel management.
- Manage Travel Request in Minutes
- Keep track of expenses in real-time
- Automate approvals and workflows
- Policy compliance
Start managing your business travel the smart way with SpendMantra
Trusted by 150+ Customers
About Business Travel and Expense Management System
Business travel is an important factor in every growing organization. Employees travel to hold meetings, visit clients, work on projects, receive training, and participate in business events. However, travel helps in the growth of companies. But managing it effectively would be a complicated task if there is no systematic approach.
Many companies still depend on emails, spreadsheets, and manual procedures to execute travel and expense management. This often results in delays, mistakes, and confusion.
Companies face common challenges without a proper Travel and Expense Management Software. Some challenges include:
- Too much paperwork and manual work
- Slow approvals, which delay travel plans
- Errors in claiming and calculating expenses
- Poor visibility of overall expenditure
- Inability to track the overall travel requests & expenses
- Poor Policy Compliance
- Overspending
- Delay in reimbursements
This is where SpendMantra from Enaviya becomes relevant.
What is SpendMantra?
SpendMantra is a smart and powerful Travel and Expense (T&E) Software built by Enaviya to make travel easier. It enables companies to automate the entire travel and expense process from requesting a travel to reimbursement for expenses. It eliminates the need for multiple tools or manual tracking.
- Submit your travel requests with ease
- Get quick approvals
- Monitor your expenses as they occur
- Ensure that your company's policies are followed.
Key Features of SpendMantra Travel & Expense System
SpendMantra comes with powerful features that are specifically designed to simplify your organisation's travel & expense activities. Our software product assists companies in automating processes and eliminating manual work. The following are the main features outlined in a very simple manner.
Easy Travel Request Creation
Employees can create travel requests quickly within a few simple steps. They are able to raise the requests for themselves, visitors, groups, or on behalf of others. Employees need to enter travel details like cities, dates, and Travel Type. If necessary, they can also make requests for accommodation and travel advance. Once, the employee submits the travel request, the system provides a unique reference ID for future tracking and management.
Smart Leave Integration
On SpendMantra , employees have the ability to add their leave during travel. This feature is very useful when travel includes personal time. Employees can enter their leave details while raising request. The system will then automatically calculate their allowance as well as deduct the daily allowance (DA) for the days that they are on leave. There is no need to do any manual calculations. Thus, it ensures accuracy and save the time.
Flexible Travel Booking Options
The system allows for multiple travel options to meet your business requirements. Employees can choose to travel either one way, return, or multiple destinations. In addition, they can consider the travel options based on cost, time, convenience, etc. This flexibility ensures a seamless booking process.
Intelligent Choice of Preference
Once approved, travel options will be provided to users (employees) to compare them and select which is best. If any employee selects an option with a higher cost, they will be required to provide a reason for it. Thus, this process provides controls and transparency around the costs involved in making decision.
International Travel Management
With SpendMantra, employee’s international travels are made much easier and more organized. Employees can select the type of international travel they require and also upload the supporting documents necessary. In addition to this, they can add their passport details into SpendMantra's system. They can attach copies of the approval documents to their expenses before booking. This ensures that all approvals are finalized prior booking.
Approval Workflow (Policy Based)
SpendMantra follows a predefined policy-based approval process. When a request is submitted, the system will automatically submit the request to the appropriate approver, based on the company policy, for that request. Approvers have the ability to approve, reject, or request for clarification. The process maintains a structure based on roles and hierarchy to facilitate an efficient workflow.
How SpendMantra Works?
SpendMantra follows a clear and step by step procedure for managing the Business Travel and Expenses.
Raise Travel Request
Users can enter the details related to travel, select location and the type accommodation (if required). Preview and Submit the travel request. The system will automatically generate the unique reference ID for tracking.
Approval Process
According to the company policy, a request for travel can be approved or rejected by the approver. The approver reviews your request and either allows it, rejects it, or ask for clarification.
Choosing your travel options
Once your request has been approved, several different travel options will be presented to you. You will be able to look at the different options and choose the one that works best for your situation.
Travel Execution
Once the booking is confirmed, the employee completes the travel as scheduled.
Submit Expenses
After the travel, the employees must log into system and enter their expenses and upload bills as the proof. This helps in verification and approval. Once all the details are checked, they can submit the expense claim.
Approve Expenses
The manager (approver) will review the expenses submitted and may choose to approve them, reject them, or request changes.
Receive Reimbursement
After the approval, the expenses are processed and the reimbursement to employees are completed quickly without any delay.
Benefits of Using SpendMantra Travel & Expense Software
Enaviya's SpendMantra is a simple and user-friendly software for managing employee travel and expenses in one place. The system makes it easy to do your job. Whether your team travels locally or internationally, SpendMantra ensures that all expenses are tracked, approved, and reimbursed promptly.
Streamlined Approval Process
Obtain approvals fast and easy. Enhance expense visibility over all expense-related activities. This saves employees and managers time and prevents delays.
Reduce Cost
Every single expense is tracked in real-time. This helps to reduce overspending while also ensuring compliance with company policy for all expense items. As a result of these improvements, businesses improve their ability to control costs.
Improved Accuracy
Errors can be eliminated through automating calculations. A lower possibility of making a mistake with an expense claim. This will provide greater accuracy when managing finances.
Complete Transparency
User can monitor all travel requests and expenses. As well as determining approval status and monitoring actual usage. This results in greater visibility.
Better decision-making
With clear reports and data, it is easier for a company to analyze their spending. Therefore, they can optimize travel costs and improve its policy on travel.
Scalability for all business
SpendMantra is suitable for small, medium, and large enterprises. Furthermore, it is scalable as your company grows.
Our Unique Features
Complete Travel Expense
Management
Travel expenses can be submitted quickly and easily. Employees have the ability to submit claims for daily allowances, personal allowances, local travel and laundry expenses. Each type of expense has a description and previewed before submission. When an expense is submitted, a unique expense number or ID is generated which makes tracking and managing expenses simple.
Local Travel and Conveyance Management
SpendMantra allows for accurate tracking and reporting of local travel expenses. Employees enter the date of their travel, the purpose of travel, and how they traveled. They may include the distance traveled or the total cost. SpendMantra automatically calculates the costs using pre-defined rules. Employees can upload documents as proof of expense to maintain the integrity of the records.
Relocation Travel & Expense Management
SpendMantra facilitates the employee relocation process efficiently and seamlessly. It includes transfer requests, joining requests, and relocation expenses. They can enter detailed information about travel and accommodation. Employees can easily submit claims for relocation costs. This ensures a smooth, well-managed, and transparent employee relocation experience.
Real Time Expense Preview & Tracking
Prior to submitting an expense, employees can preview all the expense details. They will have the to modify their claims if necessary. Soon after the submission, they can track the status of approval in real time. Approval history will also be available. This avoids confusion and improves visibility.
Quick and Easy Expense Approval
Approvers have the ability to take quick actions on expense requests. They can just approve with one click or review the complete details before approving. Approvers can reject an expense request or ask for clarification. Therefore, it speeds up the approval process without any delay.
Miscellaneous Expense Tracking
Employees can even claim any additional expenses. They can enter details, upload bills and provide justification for the expense. All expenses will be clearly shown prior submission. This will give employees the opportunity to report all their expenses accurately.
Auto Data Fetch and Smart Calculations
The software system automatically fetches and links data. Dates of travel are linked directly with accommodation details. Whereas expenses automatically calculated according to the company’s travel policy. This significantly reduce the manual work, and helps to eliminate errors.
Dashboard for full visibility
The SpendMantra dashboard is designed to be user friendly and provide maximum visibility to the users. Anytime you want to preview, edit or cancel a request you can do so. You can also track the status of request and view how the requests have been approved. This improves visibility and control.
Security & Compliance
Your Data is Safe With Us
We understand that you're trusting us with sensitive financial data. That's why we've built TnE Expense with security and compliance at its core, not as an afterthought.
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Enterprise-Grade Security
Bank-level encryption, SOC 2 Type II certified, and regular third-party security audits.
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Data Protection
End-to-end encryption, secure data centers, and GDPR/CCPA compliance guaranteed.
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Compliance Ready
Built-in compliance for SOX, PCI-DSS, and industry-specific regulations.
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Access Controls
Role-based permissions, SSO integration, and comprehensive audit trails.
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99.9% Uptime SLA
Redundant infrastructure, automated backups, and disaster recovery protocols.
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Certifications
ISO 27001, SOC 2, GDPR, and PCI-DSS certified for your peace of mind.
Certified & Compliant
Meeting the highest industry standardsSOC 2
Type IIISO 27001
CertifiedGDPR
CompliantPCI-DSS
Level 199.9%
What Our Customers Say
Don't just take our word for it. Here's what our customers have to say.
A revolutionary product! With real-time analytics, we've curbed our travel cost remarkably. The smart receipt scanning works flawlessly. SpendMantra is a must-have for all scaling enterprises globally.
Steel Manufacturing
VP OperationsSpendMantra's seamless integration within our intranet means employees now file their expenses 60% faster. We gained 100% transparency into our expenditure, finally eradicating out-of-policy claims effectively.
Textile Industries
Finance Head"The SpendMantra platform has completely transformed how we manage travel and expenses. The intuitive UI is highly user-friendly for our teams, and the automated workflows have drastically sped up the approval processing!"
Pharma Industies
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Frequently Asked Questions
SpendMantra is a Corporate Travel and expense management software built by Enaviya. It allows organizations to manage all aspects of corporate travel Requests, bookings, Expense Claims, Approvals and Reimbursement Processes in one location. It makes an entire process fast and error free.
Manual process consume time and might cause errors. A travel and expense management system such as SpendMantra automates processes, reduces costs, increases accuracy and provides better control over business travel expenses.
SpendMantra is designed for all type of industries. It works well for Small, Medium or Large firms that wish to handle Travel and Expense management in the easiest manner.
Employees can quickly claim travel request by entering details like date, city and type. Upon creating the request, the system generates a unique number, which allows for easy tracking and management of each individual request.
SpendMantra follows a policy-based workflow in which requests are automatically forwarded to management for approval. Then approver can either approve, reject, or request to make changes.This helps maintain a seamless and efficient Approval Process.
Yes, employees are able to add expense details, attach receipts, and submit expense claims in just a few steps. The system assists employees in tracking their expenses easily and receiving quick approvals.
SpendMantra offers assistance with managing both domestic and international travel management. Users will be able to submit documentation, provide passport information, receive approval, and book their travel arrangements.
First, the software tracks all expenses. Therefore, it verifies compliance with company policies. This enables companies to reduce unnecessary spending and improve controls on their budgets.
By automating the entire process, SpendMantra saves time, reduce manual work, optimizes accuracy, and enables teams to perform faster. As a result of these improvements, the overall productivity of an organization will be increased and creates more efficient workflow.
Yes, SpendMantra has a strong focus on data security and compliance. It utilizes secure storage, role based access control, and complete tracking for both approvals and expenses.
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